Do graphic designers format and proof read documents? [duplicate]

Do graphic designers format and proof read documents?

We are editors of large reports, mostly from government. The drafts we get are often a mess of formats, with heading structures not clear and the text in multiple styles, in boxes and embedded in images. We pity the poor graphic artist who would have to work out the structure of the document and fix all the text up, if the author doesn’t use an editor first. So, a few questions …

  1. Do graphic designers do much text clean-up like this?

  2. Is not understanding the structure of a document because of poor use of heading styles a problem?

  3. Would graphic designers much prefer to get the text cleaned up and and well-styled, or isn’t it really a problem?

Answer

  1. Do graphic designers do much text clean-up like this?

Yes, but I would prefer not to (some do, some simply won’t).

On some jobs I can spend a huge amount of time cleaning up terribly formatted text. Generally speaking, all formatting will get stripped out first anyway, but if there are images, tables, different text boxed etc. it can still take a long time to work out what is what.

Related: Is it the Graphic Designer’s job to correct/suggest grammar and punctuation?


  1. Is not understanding the structure of a document because of poor use of heading styles a problem?

Definitely, Yes.

I recently went live with a website (after everything being cleared with the client multiple times, at different levels of management within the organization) only to get an email a week later asking why the content for two separate pages was all on one page under one heading.

The content for the website was handed over to me in a number of documents, all formatted completely differently and inconsistently within each of those documents. Add that to the fact that I have next to no knowledge about the subject and things get easily confused.


  1. Would graphic designers much prefer to get the text cleaned up and and well-styled, or isn’t it really a problem?

Again, Yes.

As already said, formatting generally gets stripped first anyway so don’t worry about making it ‘look nice’, but any formatting and styling that you don’t want to be completely ignored needs to be consistent. If I get a document with body copy in 10 different sizes, 6 different typefaces, random colors, etc. I’m going to ignore all of that styling.

Clearly format the text with headings, new pages/sections, emphasised text etc. and that’s it. It doesn’t matter how you format the text, as long as the formatting is consistent and clear.

“Clear” doesn’t necessarily mean a styled document with big bold headings and emphasised text in italic (although it can be and often is), it could be a plain text file with an accompanying legend, e.g:

Symbol     │ Meaning
───────────┼───────────────
#          │ Heading
##         │ New Section
*string*   │ Emphasised
>          │ Quote

As long as it’s consistent and understandable it’s ok.

Attribution
Source : Link , Question Author : Ron T , Answer Author : Community

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